THE PRINCE EDWARD ISLAND SOCIETY OF MEDICAL TECHNOLOGISTS
Standing Rules - Revised March, 2006
Privilege of Membership:
1. Each member shall receive a copy of the Prince Edward Island Society of the Medical Technologists' (PEISMT) By-Laws and Standing Rules.
2. Funding for ART certification shall be 100% of the total fee. Payment shall be 50% initially and 50% upon successful completion. The initial 50% will be only paid once.
3.The PEISMT is willing to provide provincial services free of charge to Honorary National Members (ie. Honorary members moving province to province).
Fees:
1. Annual membership fees shall be $25.00.
Meetings:
1. There shall be not less than four (4) Executive meetings a year, not including the Annual General Meeting (AGM).
2. The minutes of the last Executive meeting shall be sent out to the President within two (2) weeks of an Executive meeting. Finding no obvious errs or omission, the President shall instruct the Secretary to send out a copy of said minutes to each of the members of the Executive Board as well as copies to all institutions employing PEISMT members within two (2) weeks of approval. The minutes of the AGM, and the agenda of the upcoming AGM shall be circulated to the membership.
3. There shall be an agenda circulated one week before all Executive meetings with all available reports and shall include:
•
business arising from minutes
business arising from minutes•reports from:
reports from:-Professional Development Committee-Marketing and Communications Committee-Any ad Hoc Committees-Treasurer•new business
new business•further business (ie set time, date and place of next meeting)
further business (ie set time, date and place of next meeting)•adjournment
adjournmentItems not on the agenda shall be dealt with at the discretion of the assembly.
4. It shall be the presiding officer's responsibility to maintain order, propriety and protocol during the course of the meeting.
Reimbursement of Expenses:
1. An "Application for Reimbursement of Monetary Expenses" shall be submitted for any monetary requests.
2. A gas allowance shall be paid to the Executive Board members traveling from outside a ten (10) kilometer radius to attend meetings. The gas allowance shall be equivalent to the gas allowance of the Canadian Society for Medical Laboratory Science (CSMLS).
3. The following education funds shall be established:
•Congress Registration Fund
Congress Registration FundTwo thousand dollars ($2000.00) will be allotted annually for registration at the National Congress. Monies shall be distributed equally to all applicants and is not to exceed the early registration costs of the applicant. Applicants must be received no later than thirty (30) days post Congress.
•Maritech Registration Fund
Maritech Registration FundTwo thousand dollars ($2000.00) will be allotted bi-annually for registration at Maritech.Monies shall be distributed equally to all applicants and is not to exceed the early registration costs of the applicant. Applicants must be received no later than thirty (30) days post Maritech.
•Workshop Fund
Workshop FundTwo thousand dollars ($2000.00) will be allotted annually for workshop registration. Reimbursement will be at the rate of seventy-five percent (75%) of the registration fee to a maximum of two hundred dollars ($200.00) per person per year. The event must be labeled as a workshop.
•Other Educational Opportunities
Other Educational OpportunitiesRequests for other educational opportunities (other than Congress, Maritech and workshops) will be considered on an individual basis at the discretion of the Executive Board of the PEISMT.
•Correspondence Course Fund
Correspondence Course FundUp to fifteen hundred dollars ($1500.00) will be allotted annually for correspondence courses. Monies will be distributed at the discretion of the Treasurer subject to the following conditions:
-Correspondence courses with Professional Enhancement Program (PEP) credits shall be accepted for remuneration.
Correspondence courses with Professional Enhancement Program (PEP) credits shall be accepted for remuneration.-Courses without PEP credits will be submitted to the CSMLS for auditing and approval for PEP credits by the submitting member prior to remuneration.
Courses without PEP credits will be submitted to the CSMLS for auditing and approval for PEP credits by the submitting member prior to remuneration.-A maximum of two hundred fifty dollars ($250.00) will be allotted per member per year.
A maximum of two hundred fifty dollars ($250.00) will be allotted per member per year.-Funding for correspondence courses shall be seventy-five percent (75%) of the total fee. The payment shall be fifty percent (50%) initially and twenty-five (25%) upon successful completion.
Funding for correspondence courses shall be seventy-five percent (75%) of the total fee. The payment shall be fifty percent (50%) initially and twenty-five (25%) upon successful completion.4. The President's and the Vice-President's registration fees for National Congress shall be paid for by the PEISMT. Maritech registration fee shall be paid for the President or designate when it is necessary to attend meetings.
Duties of Elected Officers:
1. One hundred percent (100%) attendance of Executive Board meetings is desirable. If two (2) consecutive meetings are missed a written explanation shall be provided.
2. The signing officers of the PEISMT shall be the President, the Secretary and the Treasurer.
3. The Directors-at-Large shall be the auditors of the PEISMT, examining the financial documents of the society annually. They shall also act as "Sargent-at-arms: at the Annual General Meeting or any special membership meeting, for the purpose of determining who among those present, are eligible to vote on PEISMT matters.
4. Treasurer: In addition to the duties described in the Bylaws, the Treasurer will present a written financial report at each meeting of the Executive Board as necessary. The treasurer will also endeavor to maintain a current list of PEISMT member (ie membership dues with both CSMLS and PEISMT have been paid in full).
5. Director of Professional Development (PD): In addition to duties described in the Bylaws, the PD Director will present a written report at each meeting of the Executive Board as necessary. If necessary, a preliminary budget for the PD Committee will be presented for approval by the Executive in January. The Director of PD shall be responsible for the supervision and care of any texts, slides, etc. purchased by the PEISMT. Available PD material shall be documented and made available to the members.
6. Director of Marketing and Communications (MC): In addition to the duties described in the Bylaws, the Director of MC will present a written report at each meeting of the Executive board as necessary. If necessary, a preliminary budget for the MC Committee will be presented for approval by the Executive in January.
7. After completion of a term in office, the retiring officer shall pass on all pertinent information.
8. Vice President: Will be responsible for PEISMT acknowledgments ie. retirements, graduations, honorariums.
Budget allotments for Standing Committees:
1. Each standing committee of the PEISMT, as listed in section 17.2 of the Bylaws, shall be allotted a fixed annual budget to be used at each committees own discretion. The Maritech Host Committee is an exception, receiving its budget only in those years that PEI is to host the conference.
2. Expenditures of standing committees shall not exceed their annual budget without prior approval for such over expenditures being received from the Executive Board.
3. The annual budget for the Professional Development committee shall be set at five hundred dollars ($1000.00).
4. The annual budget for the Marketing and Communications Committee shall be set at five hundred dollars ($1000.00).
5. The Maritech Host Committee shall receive a start up fund of five thousand dollars ($5000.00) in the same year that Maritech is to be hosted by PEI.
